Welcome to the new SUPA Website

As a result of your various inputs and with a view to create an online interface for information and enhanced transactions with our members; we have redesigned your website entirely. We hope that you find that the new functionality and interactive content will enhance your visits to this website. As you peruse the website, you will see that each of member institution is responsible for entering the needed data for its player members and teams: Membership Forms, Entry Forms and even bespoke information about each member institution must now be completed online, including bank transfer payments.

There may be other features or omissions which we have all overlooked and we would be grateful if you would contact us immediately. Coming soon will be an online SUPA Shoppe where we will be offering branded items which should appeal to our members.

Looking forward to the 2018  Season!

SUPA was established in 1991 to promote and develop polo within Schools and Universities around the UK; England, Scotland, Wales and Ireland. Acting as a central point of reference for advice, guidance and encouragement. SUPA is a registered charity (No 1150236) and organises tournaments, representative teams for both domestic and international events and seeks to distribute financial support as far as possible.

Health and Safety Bulletin:

2018 Helmet Regulations

All Member Institutions must insure that the latest HPA Regulation below will be strictly monitored from January 2018 and is clearly in the best interest of your players.  Any questions, please contact chairman@supa.org.uk   Please insure that these safety standard are applied at training sessions and all SUPA Sanctioned Events.  All Official Tournaments will be enforcing this standard. 

"From 01 January 2018, helmets must be type approved to the standard PAS015:2011 with CE mark (type approval must be performed by a UK headquartered Noted Body for Personal Protective Equipment), SNELL E2001, VG1 01.040 2014-12, or UTAC/CRITT 04/2015. 

Casablanca will be introducing a new helmet called the “NEU” which meets PAS015:2011 with a target launch date of 1st November.   La Martina are also bringing out a new helmet (no name released) and testing procedures are to be conducted at the end of September.  Falcon have decided not to certify their helmet.

 

Please note, there is a new standard, BSEN1384:2017 which has just been published.  Our policy is to follow the BHA helmet standards.

Click Here to View BHA Helmet Regulations

 List of approved helmets 29.08.17"

 


Horse Hire

SUPA endorses exclusively Pony Suppliers who are members of the APSPH [ see www.apsph-polo.org.uk ], SUPA only recommends the use of HPA Certified Polo Instructors, Coaches and their various HPA affiliations or associations. SUPA does encourage its members to utilise the HPA website when selecting a polo club or polo instructor (see www.hpa-polo.com ) before engaging or enrolling in polo courses, instruction or lessons of any kind.  

SUPA and its Institutional Members cannot be held responsible for your selection of ponies or vendors or the consequences related thereto. We strongly recommend you be diligent in the selection of horse hire vendors as this decision is your sole responsibility. We do however reserve the right to refuse the use of a horse which we believe to be a danger or not in the interest of the tournament or jeopardising the welfare of the pony or riders involved in the tournament.

All consequences and conditions relating to Pony Hire are the responsibility between the contracting hirer, institution, parent and/or player.  




Bulletin I: The 2017 annual Tri-Nations tournament was hosted by SUPA Ireland, played at Polo Wicklow and feature SUPA-Scotland, SUPA-England and SUPA-Ireland.  In 2018, Dr. Tom Branigan of RCSI is again Tournament Organiser and will be assisted by James Kennedy, SUPA Trustee and Steward.  In 2017 SUPA - England ran out winners in what is always a wonderful competition.  St Patrick's Day high jinx will kick-off in Dublin with the tournament on March.   Nigel Mercer will officiate at the 2018 event and may be contacted for further details, universities@supa.org.uk  

Bulletin II:  The 2018 International Test Series with the USA Intercollegiate All-Stars facing off against the SUPA Universities at Rugby in February.  

Thanks again to RJ Polo the Official Sponsor for SUPA throughout 2017 and again in 2018.  RJ will also support of the annual International Test Series with the SUPA British Universities playing the USA Intercollegiate All-Stars, which alternates annually between the 2 countries. The 2019 event will be held in either California or Arizona to follow the sun!  The date in January to be posted soon.  Come along and support SUPA. For more details contact: chairman@supa.org.uk  


SUPA AGM Minutes 12/11/17 Heathfield School 11.00am

Attendees

SUPA Committee – Charles Betz (CB), Donna Stephens (DS),Nigel Mercer (NM), Lydia Styler (LS), Caroline Grayson (CG), Jim Sheppe (JS), Gill Glimmerveen (GG), Lavinia Black (LB), Luke Sandys-Renton (LSR)

Piers Plunkett (Lycetts), Olly Hughes (HPA), Lucy Wilson (APSPH), Caroline Wilks (HPA),  Clare Wallender – Charters, Felicity Sullivan – Marlborough, Darren Bell – Harrow, Sophie Heath - West Wycombe, Lucy – RVC, Lucy Saunders - Seaford College, Milly – Druids Lodge, G Mallard – Cheltenham College

 

Apologies

Julia Slade – Sherborne, Fiona Corthine – Stowe, Clare Edwards – Wellington, Melissa Wadley – Kirtlington,

Phil Baker

 

Welcome/2 minutes silence CB

Approval of 2016 AGM Minutes  proposed by Clare Wallender and seconded by Darren Bell

Appointments

3 new appointments to committee

Jane Phelps – to take on Juniors and State School initiative (previously ran Seniors for SUPA)

Tom Bell – Focus on Scotland (horse hirer and works with APSPH)

Luke Sandys-Renton – University Representative (elected by peers)

New accountant – Rupert St Clair-Burton

Chairman position – CB approaching successor

Financial

SUPA had a good year, healthy finances but bad debt to be accounted for. Turnover £101,000 Profit £18,000

Collection of revenue from future tournaments – 50% of profit will go into trustees account. Stewards will put in requests for grants and trustees will decide where money spent/dispersed

Health and Safety

Hats from 1st Jan 2018 – new rule. How SUPA address this?

Hat standards are on HPA and BHS website and will placed on the SUPA website.

Introduction of SUPA tags to go on the strap of hats to ensure the hat complies to HPA standard. Approved person to check all hats before allowed to play in a tournament. Description of what is acceptable (manufacturer and standard) to be clear on SUPA website.

 

SUPA will give warning out pre tournaments about the importance of being properly equipped but the onus has to go back to the parents and students for hats. Under no circumstances can a member play unless the hat is tagged.

Universities – pre tagging event before the tournament with approved hat fitter e.g. RJ Polo Action: NM to look into

Schools – polo managers to check and tag hats in schools before attending tournaments

Action: CG research and source tags

Action: GG to post information/HPA link on SUPA website

Action: CB/NM to look into any hats that SUPA can provide?

Eyewear – HPA say difficult to recommend a standard. Can only recommend the use of protective eyewear but not enforce it.  

Section Review

Juniors (CG & GG) - held 3 events 20/11/16 – Fun but huge amount of work for small attendance so will not be running again 26/2/17 – West Wycombe 11 teams 14/5/17 – 8 team chukkas. Juniors section been encouraging but difficult to organise and pull teams together

Ladies (GG) - West Wycombe 16 teams and 9 different schools 25/6/17 – amazing opportunity at Zacara with 36 girls

Seniors (CG) - 5/3/17 Arena 41 teams compared to 28 in 2016 and had to turn teams away. 16 teams in June due to school commitments

Universities (NM) – good year. 160 teams for Winter. Summer – up 20 teams on previous year, Offchurch Bury a success. Luke Sandys-Renton elected by peers as representative on the committee. Separate meeting to be held at Rugby for Unis.

Harold Hodges took team to Gold Cup in Berkshire in March and won!

Unis Summer 2018 - Offchurch/Rugby still to be decided

International – SUPA team went to America. International arena in Ireland. Team from China came over in Summer.

2018 Fixtures

Juniors 25/2/18 13/5/18 Longdole

Seniors 4/3/18 Onley 17/6/18 Kirtlington?

Ladies 18/3/18 24/6/18

Universities 8-11/2/18 Summer tbc

 

Website

Operating well for Universities

Issues:- Schools still finding website not user friendly and difficult to change details/school information. Would like Schools and Unis to be separate on website.

Separate section for Alumni required.

Information to be updated more regularly. Fixtures to be more obvious.

Schools would like to be able to contact each other via the website and not just via CG. Possible form/search facility

Guidelines on website for children playing polo would be really useful.

Hat warning to go on tournament entry form.

Action: CB DS GG to meet with web provider to discuss/change above issues

AOB

Piers feels it is a huge exposure to SUPA if we don’t endorse APSPH (SUPA currently recommends APSPH or places that have Riding Establishment Licence but not exclusively APSPH)

Vote put to committee on whether to endorse APSPH exclusively. (90% of horse hirers at Universities tournament were APSPH)

Action: CB DS Decision made to endorse APSPH exclusively. Changes will be made to the website.

Accounts will be available within 1 week, awaiting trustees report.

HPA clothing lines are available to SUPA with 30/40% discounts.

 

Prepared by Donna Stephens 14/11/17. Reviewed by C Betz.