- Divisions – it is incredibly important that you are open and honest about the level of your players. Putting players into divisions that they are too strong for or too weak for is not safe. It is the responsibility of the person making the entries to have ensured that they are putting their child/children into the correct divisions. SUPA stewards are always available to speak with to help guide. It is highly recommended that all teams are entered in consultation with your coaches.
- Hiring of horses. If you are hiring horses to play at a SUPA event, it is your responsibility to ensure that the provider holds a current REL (Riding Establishment Licence) to hire out horses for payment or renumeration.
- Coaches – all coaches must be a registered HPA coach – coaching at SUPA events by unlicensed coaches is not permitted under any circumstances.
- All players are expected to well turned out and safe for all SUPA matches and throughout the event. All players must wear team shirts, white breeches/jeans, kneepads and proper riding boots or boots and 1/2 chaps.
- Helmets/hats must meet the criteria as set out by the HPA .
- Helmets/hats must be tagged by SUPA prior to playing in any tournament.
- Goggles, it is recommended that goggles are worn by every player.
- Mouth Guards, it is recommended that mouth guards are worn by every player.
- Knee pads must be worn in all SUPA sanctioned events and Championships, as per HPA Rule 2,g (ii)
- In the interest of safety long hair must be secured appropriately.
- All players must be member of SUPA before they can play.
- The rules as laid down by the HPA are to be applied, unless SUPA and their officials deem otherwise. The rules maybe interpreted in a slightly different manner due to the facilities used by the officials on the day. The decision of the Section Manager and Tournament Manager will be final.
- The outdoor registered handicap is the one used by SUPA. For arena polo a outdoor handicap plus 1 is taken.
- All players must be current full time students at a junior school up to and including Year 8.
- Beginners – this section is for players who have not played any competitive matches or Pony Club Polo/HPA and are new to the sport, after one year of playing at beginner level you must move up to Novice.
- Novice – this section is for players who have played in the beginners section and are therefore no longer deemed a beginner.
- Intermediate – this section is for players who have been playing polo for at least 2 years and are arguably too strong for novice but not ready to go to Open.
- Open – this section is for players who have worked their way through the beginner and novice & intermediate sections with SUPA, and for Pony Club and HPA members.
- Combined – combined teams may only be made up by the Section Manager and will then be entered into an appropriate section. Please note that under no circumstances may School Managers, Parents or Coaches enter mixed school teams into a tournament without prior agreement from the Section Manager. If you do not have enough players to make up a team please speak to the relevant Section Manager. If you are found to be entering a mixed team without prior approval from SUPA you will be disqualified.
- Substitution of Players – If you have a withdrawal from your team and need to substitute a player you must inform us in writing immediately. If you do not have another player within your schools pool you must speak to the relevant Section Manager. You may not, under any circumstances, substitute a player from another school without written permission for the relevant Section Manager. Substitute players must be current SUPA members.
- Section Managers and SUPA Stewards reserve the right to move teams/players into different divisions if they deem them to be entered into an in appropriate division.
- If anyone is found to be breaking the above rules it could result in the team being disqualified.
- Payment for an event. It is the School Managers responsibility to ensure that all entry fees are paid prior to the closing date for the tournament. If payment is not received then the team/s will be withdrawn by the organiser. No payment = no play!
- Cancellation/Postponement of Event/Tournament -i.In the event of cancellation/Postpone of your tournament due to unforeseen or difficult to predict circumstances such as adverse weather conditions, infectious equine or human diseases or government directives that curtail sporting events. SUPA will endeavour to give as much notice as possible of cancellation. SUPA will try to reschedule the same tournament for a later date. If this is not possible or if there are players who may not be able to attend on the rescheduled dates SUPA will then reimburse entry fee less a £10 admin fee per transaction.ii.SUPA accept no responsibility and are not liable for the compensation of any charges that maybe incurred by horse hire or coaches/instructors.iii.SUPA accept no responsibility to reimburse contractors for cancellation/postponement of services due to circumstances listed (i.) above.
- Event Relocation. The Organiser has the right to change the location of the event due to unforeseen circumstances.
- Withdrawal of a team or players. If a team or a player has to withdraw after the closing date and before the draw is made the entry fee will non refundable and could result in a fixed penalty (currently £100-£200). Please co-ordinate with your Section Manager to mitigate fines as early as possible. Teams that withdraw after the draw has been published will be fined (currently £500-£1,000) and the school will be banned from entering the next SUPA event.
- Behaviour. The Schools Manager or players representative is responsible for the behaviour of their team/teams or player/players, swearing in the arena or on the pitch will not be tolerated.
- Complaints, Protests & ObjectionsNo complaint may be raised directly with an opposing team, player or official.Only Team Managers, or their appointed representative notified to the Chairman of SUPA are entitled to lodge objections or protests. These must be made to the Tournament Committee on the same day and within 30 minutes of the alleged incident and they will be heard by the Tournament Committee.
Objections/Protests should be in writing accompanied by a deposit of £100 which will be refunded if the objection/protest is upheld. No photographic evidence will be accepted in support of a complaint, protest, or objection.
Any complaints about umpiring must be made by the Team Manager to the Tournament Committee on the same day and within 30 minutes of the chukka finishing. As above it should be in writing accompanied by a deposit of £100 which will be refunded if the complaint is upheld. No photographic evidence will be accepted in support.
Players, Parents, Coaches etc may not complain directly to the Umpire or SUPA Stewards.
As per HPA rules of Polo, the Umpires’ decision is final, and results of matches cannot be altered after the match has completed.
- Players or parents who approach any SUPA Steward with a protest or objection will be referred to their Schools Manager. No photographic evidence will be accepted in support of a complaint, protest or objection.
- Any complaints about umpiring must be made to the appropriate Section Manager and not directly to the Umpire. School Managers may then take up complaints with the SUPA Committee and appropriate Section Managers, but as per the HPA rules of Polo, the Umpires’ decision is final and results of matches cannot be altered after the match has been completed.
- Overseas Players will play off their last registered HPA handicap or the handicap given by their governing polo association.
- Polocrosse, players
- Insurance – Includes limited public liability and personal accident insurance. SUPA does not offer personal medical insurance.
SUPA, the HPA and tournament and event organisers or any person acting on their behalf, do not accept liability for loss, damage, accident, injury or illness to competitors, spectators or any person or property whatsoever.
Schools Manager, Players Representative, or parents and guardians acknowledge and agree that equestrian activities are dangerous and involve risk of serious injury and/or death and/or property damage and that polo is an extremely dangerous and ultra hazardous activity. Schools Manager, Players Representative, or parents and guardians consciously and voluntarily assume all such risks, dangers and hazards inherent in these activities.
SUPA, the HPA and tournament and event organisers aim to meet the necessary medical, veterinary and health and safety standards but the responsibility for the players, spectators and supporters rests with the individuals and, if they are under 18 years, with their Schools Manager, Players Representative, or parents or guardians both on and off the ground or in/out of the Arena.
A player with a known medical condition must obtain qualified medical approval before participating in any SUPA activity.
Schools/Parents/Guardians are responsible for the behaviour of their players at all times when their players are participating in any SUPA event.
Every eventuality cannot be provided for in these rules
It is the School’s/Coaches or Parents/Guardians responsibility to ensure they are complying with the rules of the competition.